- Project Number - Enter the project number of the project you need to create a change order for. You can press F9 for a list of available projects. The project title is displayed next to the project number and the customer name displayed below.
- Change Number - The next available change order number will be automatically determined by TRX.
- Date - Enter the effective date of the change order. Pressing enter will populate this field with the current date.
- Task - TRX will automatically populate this field with the default project task.
- Sub Task - TRX will automatically populate this field with the default project sub task.
- Burden Type - TRX will automatically populate this field with the default project burden.
- Comments - Enter any comments pertaining to the Change Order.
- Tax Authority - TRX will display the tax authority selected for the project.
- Include on AIA - If checked the change order will show on AIA applications.
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- ADD items work similar to regular change orders except the line number remains the same as the AQ file without the "CO—1.0" prefix.
- CHANGE items can change any combination of the Qty, Freight, Install, Cost or Sell of an item in the material plan without recording the change order; changes will be made directly to the material plan.
- REPLACE items can change the item, manufacturer or cost but NOT the sell price or quantity. For example if you need to swap an Alto Sham item for a Blodgett item this is the option to use. Replace lines can only be used in a change order not marked as a change order.
- DELETE items actually remove the item from the material plan unless a PO has already been created. If a PO has been created and printed, the line item is set to zero Qty, sell and cost and the PO is revised to cancel the item by default.
Change Order Details
- AQ Line – If you are adding a new line key in the AQ line number here. Any other line type it is best to press F9 for a list of AQ line numbers.
- Add/Change/Delete – Specify the line type.
- Qty – If adding or deleting an item then specify the quantity to add or delete. If changing then ignore this field as you will be entering the new quantity elsewhere. You cannot change the quantity for a replace line item.
- Item – If adding or replacing then you will need to enter the item number or press F9 to search for an item. If you are dealing with a change or delete line then the item number is automatically populated from the material plan.
- Unit – The items unit of measure, only needs to be keyed in for ADD items.
Price Tab
- Warehouse – If working with an ADD line type then we automatically populate this with the default project warehouse but it can be changed if needed. This can only be changed if working with an ADD line type.
- Mfg. – The manufacturer of the item. This can only be changed for ADD or REPLACE line types.
- Unit Price – Enter the unit price of the item if using an ADD line type. If working with a CHANGE line item we display the new material price minus the old price here.
- Tax – If using an ADD line type specify if the taxable status of the item.
- Extended Price – Displays the total impact to the material plan. If working with a changed line item we display the new material price minus the old price * quantity.
Cost Tab
- Cost – Enter the cost if working with an ADD or REPLACE line. If working with a CHANGE line item we show the new material cost – old cost here.
- Extended Cost – The total change to the line item cost.
- Vendor – Enter the vendor if working with an ADD or REPLACE line.
Install Tab
- Install Amount – Enter the line item installation sell if working with an ADD item.
- Install Cost – Enter the line item installation cost if working with an ADD or REPLACE item.
Freight Tab
- Freight Amount – Enter the line item freight sell if working with an ADD item.
- Freight Cost – Enter the line item freight cost if working with an ADD or REPLACE item.
PO Tab
Here you can override the default behavior for how TRX will handle the item with regards to purchasing.
Misc Tab
- Print on Index Report – Choose whether you wish to include the item in the Operating Manual Index report.
- Create PO Revision – If tracking PO revisions then you will have an option as to whether this change should create a PO revision or not. If blank then TRX will automatically determine if it should create a revision based on the PO status.
Change Details
If your cursor is on a CHANGE line then you are probably seeing the "Change" tabs which replace the default tabs described above in order for you to enter details regarding the change being made. If you need to toggle back and forth you can use the "Hide Change Details" button to see the original tabs. When the original tabs are displayed the button label changes to "Show Change Details."
Sell Change Tab
- Quantity Change
- Old – The original quantity
- New – The new quantity
- Change – Difference between the old and new quantity
- Unit Price Changes
- Old – The old unit price
- New – The new unit price
- Change – Difference between the old and new unit price
Cost Change Tab
- Item Unit Cost Changes
- Old – The old unit cost
- New – The new unit cost
- Difference – Difference between the old and new unit cost
Install Change Tab
- Install Sell Change
- Old Amount – The original install sell
- New Amount – The new install sell
- Install Cost Change
- Old Cost – The original install cost
- New Cost - The new install cost
Freight Change Tab
- Freight Sell Change
- Old Sell – The original install sell
- New Sell– The new install sell
- Freight Cost Change
- Old Cost – The original install cost
- New Cost - The new install cost
When finished then press the lightning bolt to process the change order. You will be given the option to print the change order.
