Table of Contents

Overview

The Enter Journal Entry screen is designed to enter basic month end journal entries that do not recur, or reverse every month, also these entries can be made to correct items that may have posted incorrectly. The user can enter journal entries with user defined reference numbers. These entries can be made to correct items that may have posted incorrectly. These can be manually entered or imported.GL > Standard Journal Entries > Enter Journal Entries 
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Detail

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• Date - Enter the Date of the journal entry (current date will default if you press Enter).

• J/E # - Enter the Journal Entry (J/E) number (you will not be allowed to duplicate numbers).

• Reference – A quick description to help you remember why this was created

• Import Detail - This button opens a screen to let you import a .CSV file with Account (EEC), Amount, and Description. 

  • File Header - This checkbox needs to be checked if your Excel contains a header record

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  • File Name - Use Browse button to select your file. It will load into this field

  • Load From File - After selecting the .CSV file, hit this to load in your Journal Entry

  • Cancel - Will close the import screen, taking you back to manual entry

  • Column Order - The .CSV file must be in the order: Account (EEC), Amount, Description

    • Remove any Commas from the Amounts or descriptions

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• EEC Code – choose the EEC code for the account number that will be edited

• Account # - the account number will default in based on the EEC code you entered

• Sub Account – The sub account will default in based on the account you entered.

• Enter any Branches or Divisions if they were defined in GL Setup.

• Enter amount of Debit or Credit.

OR

You also have the option, after you enter Date, J/E #, and Reference, to press F9 to obtain a list of valid account numbers. The find GL Account screen is a comprehensive General Ledger account lookup. A search can be done on all accounts by using any of the fields that are white in color. Enter some search critera in these fields and the accounts that meet these critera will be displayed. Double click on the selected account and it will default to the Account field in the Invoice Entry screen.
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Note: The account number can be entered manually without using the lookup screen.
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If the journal entry is project related:

• You will also need to fill in the Project Number if applicable.

• Task and Sub Task.

• Check the box if the entry is Billable.

Note: After entering the amount of debits and credits, the gray P/L effect and Proof Total fields will automatically populate. 
Click on the save icon when all journal entry line items have been entered. This will also clear the screen to prepare for new entry.