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Data collected in hand held scanners, such as a scan pal, could be downloaded into the counts. The file format that needs to be created is a simple text (.txt) file with two fields, item number and count quantity.
The fields in the file can be delimited by either a TAB or a comma. The download process will automatically determine which delimiter was used. Each record must be separated by a carriage return and display on a separate line.
Use of the scanner and retrieving the data into a text file should be covered in the manual for the scanner.
After using the Start window of the Enter Physical Counts screen, click on the Import button at the top of the screen. Select the file to be imported from the standard window open dialog box. The data will be imported.
The count quantities will be added to any existing count entered for the item. Any items in the file that are not actual inventory items are written to a .bad file. The .bad file can be found in the same directory as the original file.
After entering the items via file import you must still tab through each line to trigger the add serial number function. Failure to do this will slow down the unfreezing process considerably as you will have to add them as you go. If we find a missing serial we display an alert then highlight all items missing a serial with a raised bevel effect.
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Pressing the process transactions icon will unfreeze the inventory make the corresponding GL entry and adjust the inventory counts accordingly.
Defrost Physical Count
If a Physical Count was started by mistake, you may want to unfreeze the items without updating any counts. To do so, we will need to Defrost the Physical Count.
Pull up your Physical Count
INV>Physical Count
Go under “Enter/Process Counts” tab
Enter your Freeze Code or hit F9 to find
Hit enter to load it
Defrost Physical Count
Hit the Defrost button
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