Print Invoices

Overview

The Print Invoices screen gives you the option to print one, a range or all invoices. You also are given the choice of printing invoices on a pre-printed form or on plain paper. The send email function is the ground work for a future module and not yet functional. You can also print theses invoices with or without back orders or with POS invoices suppressed. The print out was designed to add "flags" or symbols that are meant to represent different things like:

* will represent the item is taxable
~~ will represent the item not having the attribute "keep in stock" checked.
Start and Ending Invoice – Chose a single invoice or a range of invoices to print
Starting and Ending Customer – Invoices can be printed by customers or a range of customers.
Starting and Ending Customer type – you can print this report by customer type or a range of customer types; leave this field blank for all customer types.
Starting and Ending Date – you can choose a beginning or ending date to print this report by, or choose a quick date from the pull down menu to populate a set date in. Leaving these fields blank will print all dates.
Document – you can choose to print out invoices, credit memos and debit memos or all with this pull down menu.
AR Subledger – you can choose to print this report for all subledgers or choose a specific one from the pull down menu.
User ID – You can print only the invoices created by a specific user ID or leave this field blank to print all of them.
Order Number - You may choose the invoice for a specific order number if you do not know the invoice number
Type of Print – your invoices can be printed on plain paper or if you have your logo printed on color shells we can print your invoices without logos. Currently the email function is not operable.
Suppress POS invoices that are not on Account – For those that auto invoice and print batches at the end of the day we have added a way to exclude any invoices that were created and paid at the POS systems. Checking this box will exclude all cash terms invoices that were paid at POS.
Suppress Backorders –You can print the invoice to reflect the status of the order or to reflect only what is being invoiced by checking or unchecking the suppress back orders box. Checking this box will hide any backorder information.
Reprint Documents – If you have already printed your documents you will need to check the reprint box to get them to print again.
Preview – Checking this box will call up a preview screen that you can use to verify information on before processing
Printer – If you are using a printer other than your default printer to print you reports you will need to enter it here.
Invoice copies – Chose the amount of invoices that you would like to print.

Invoices can be printed at many different times in the workflow process and for the most part it is dependent on your set up as to when they will print. If you chose to create invoices at shipping you will have the option to automatically print them. Some will opt to have the AR or accounting department review, create and print them. There is a lot of flexibility on where and how you print invoices.
Sample Invoice Below: