Table of Contents

Overview

The Budget Maintenance screen is used to set up budgets for any of the accounts set up in the Chart of Accounts. Each budget is assigned a Budget Number, Description and a Start/End Date. You have the option of spreading your budgeted amount evenly throughout the designated year, spreading the amount equally throughout each period, or you may spread the amount as a percentage of a budget assigned to another account.

Detail

From the G/L menu select Budgeting > Budget Maintenance

Open

• Enter the Year.

• Enter the Budget Number.

• Enter the Description for the budget.

• Enter the Start and End Dates for the budget title.

After entering the above information you are ready to enter budget fields. You will have three options for entering these fields.

• If you know the EEC code, enter it in the box.

• This box supports the F9 functionality so you will be able to search through and pick the fields you would like to include in the budget.

Open

Click on the REALC (Revenue, Expense, Asset, Liability, and Capital) check boxes  to add a whole accounting category.
Once you have added the lines to your new budget you will have a few options on how they 
are displayed.

The budget will automatically be for the entire year and divide itself up into month categories.

Applying monies to the budget

Now that you have established the line that you would like to add to the budget, you now can add the amount that will be budgeted. Aside from applying amounts to each individual month for each of the line items, you can also:

• Apply to All Periods – apply a set amount to all monthly periods across the board.

• Example: Applying a $1000.00 monthly budget for marketing for a total of $12000.00 a year

• Divide Over All Periods – divide an amount evenly over every period of the year

• Example: A yearly budget for marketing of 1000.00 will be 76.00 a month budgeted.

• Apply % of Account – apply 10% of sales revenue to the marketing budget for the year.

 
After entering all the fields and amounts for your budget, press the save icon. You will now be able to recall this budget for printing at any given time or use it as a calculation field inside of your financial statement creator.