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The quick check screen is where you can cut checks to vendors on demand.
AP > Quick Checks
The quick check screen is divided into three sections:
- The bank and check information
- Check Format - This is the check-printing format that defaults in from the AP setup.
- Bank - This is the bank account the check is to be drawn against. Use F9 for a list of valid bank accounts.
- To the order of – This is the vendor to be paid. Enter the vendor number or press F9 for a list.
- Check Date - This is the date to be printed on the check. It is also used as the transaction date for all entries in TRX Enterprise for this check.
- Check Number - If the system is set to automatically number, a check number will appear. If the system is not set up for auto-numbering, one needs to be entered.
- Memo – If you need notes on the check Memo line you can enter them here.
- Amount – system default field the amount of the total amount paid from the detail will populate here
- Pay – Also a system default field - it is the written pay line.
2. The invoice and general ledger information for voucher creation
- Invoice - The vendor's invoice number - This information only needs to be input if there is not an existing voucher.
- Voucher – This is the voucher number from that you have chosen from the open voucher screen
- Invoice Date - The vendor's invoice date - This information only needs to be input if there is not an existing voucher.
- Expense Account - A default GL expense account number will appear, but F9 can be pressed and a different GL expense account number can be selected.
- Description - This is a short description for this invoice. If a G/L Account is entered the description of the G/L Account is displayed but can be changed.
- Balance Due - Invoice amount or portion of invoice to be paid.
- Discount Amount – If there is a discount amount that you are eligible for you can place it here and it be inserted into the default discount GL account.
- Amount Paid – the amount of the individual voucher or invoice.
- Apply discount – checking this box will apply any discount that you are eligible for from your terms conditions.
3. The open vouchers
- If a vendor has any available vouchers that need to be paid they will show up in this section.
- Pay All Icons – If you are going to pay all open vouchers available for the vendor you can press the "Pay All" icon instead of checking each one individually.
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- Follow all steps that you would to create a Quick Check
- Check the ACH box on the top of the quick check screen
- This will create a check number -999 (can be edited) and will not be registered in your check register or use a check number that you would have to void.
