Table of Contents

Overview

The Reverse Invoice screen is a new addition to AR module this screen was created as an easy way to accomplish some complicated tasks.  This screen automates the process of reversing an invoice, reversing and rebilling with tax and reversing and rebilling without tax. 

AR > Transaction Processing > Reverse Invoice

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For an in-depth guide to fixing processed Invoices, see Fix Processed Invoices.

Detail

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Reverse an invoice

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The manual process of reversing and invoice requires you to create a credit memo against the invoice, and then zero out the invoice and credit memo by doing a zero dollar cash receipt.  If it you need to reverse a partial invoice you will have to zero out and re-invoice the correct lines – All these steps are done by processing this in this screen

Reverse and Re-bill with or w/o Tax

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The time savings is even greater with these two items.  Let us say you have shipped and billed the client when you realize you have billed the job with tax and should not have.  Now you have to create a credit memo, apply it against the invoice in a zero dollar cash receipt, do an RMA for every item on the invoice (think 300 item order) and then reship and re-invoice correctly – Or just reverse and re-bill without tax in this screen.

Note: If a payment or a credit has been posted against an invoice you will not be able to use this screen, and will have to process the old fashion way, manually.

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Reverse – This option will only reverse the invoice and open up the items so that they may be invoiced again.

Reverse and Re-bill with Taxes – This will reverse the current invoice and re-bill it with taxes without having to rma all the items back into inventory.

Reverse and Re-bill without Taxes – This will reverse the current invoice and re-bill it without taxes.

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Fields/Screen Overview

• Original invoice – this the field where you declare which invoice will need to be reversed

• Transaction Date – this will default to the invoice transaction date unless the invoice was created in a period that is now closed.  You cannot reverse and invoice from a closed period, you will have to re-open that period.

• Tax Authority – that is the tax authority that was used on the original invoice.

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