Table of Contents

Overview

As vouchers are entered and processed, they are automatically scheduled on check runs. The vouchers scheduled on check runs can be viewed by using the View Edit/Check Runs screen. This screen allows a voucher to be rescheduled to a different check run and/or split over several check runs. Additionally, a voucher can be put on hold, which prevents it from being paid until it is removed from hold. 

Detail

...

Using the View/Edit Check Runs Screen

Go to AP A/P > Check Runs > View/Edit Check Runs

...

Vouchers can be placed on hold to prevent them from being paid. This might be done if an issue rises with the vendor. Payment can be withheld until the issue is resolved. To put a voucher on hold, simply click on the hold check box, the check box to the right of the vendor name. Once a voucher is on hold, it will not print on a check run. If you print check runs with vouchers that are on hold, those vouchers are moved forward to the next scheduled check run.

...

Rescheduling a Voucher

A voucher can be rescheduled to a different check run. Simply click on the Reschedule button  next to the voucher you wish to reschedule. Then choose from the list of check runs. 

...

Payment of vouchers can be split over several check runs. This might be done for very large payments.
Note: Splitting a voucher over different check runs will cause any discount for the voucher to be lost.

1. Click on the Split button next to the voucher to be split. The Split Voucher window is displayed.

2. Enter the amount to be paid on the first check run on the first line. Click on the Choose Run button to choose the check run you wish to pay this amount on.

3. Repeat step 2 for each run to split the voucher over. The total of the split must equal the amount of the voucher.

4. Click OK when the user is finished splitting the voucher.