As vouchers are entered and processed, they are automatically scheduled on check runs. The vouchers scheduled on check runs can be viewed by using the View Edit/Check Runs screen. This screen allows a voucher to be rescheduled to a different check run and/or split over several check runs. Additionally, a voucher can be put on hold, which prevents it from being paid until it is removed from hold.
AP > Check Runs > View/Edit Check Runs.
Using the View/Edit Check Runs Screen
Go to AP > Check Runs > View/Edit Check Runs
- Sort By – Use this drop down to sort the list of vouchers by Vendor number, Vendor Name, or Voucher #.
- Filter By – Use this drop down to display only those vouchers on a particular check run.
- Vendor/Voucher/Vendor type/Voucher Amount search fields - If the user is looking for a specific voucher or group of vouchers, use the search fields at the top of each column. Simply enter the search criteria and press TAB. Only those vouchers matching the criteria will be displayed. For example, if the user wishes to see all of the vouchers for vendor 30004, enter 30004 in the search field at the top of the Vendor column and press TAB.
The user can also choose to view the check runs in a calendar view. Simply click on the Calendar tab. This displays the total of each check run by day. Use the buttons at the top of the calendar to scroll through different months and years. To view the details of a specific day, double click on the day and the window will go back to the Main view and list those vouchers scheduled for payment on that day.
Holding a Voucher
Vouchers can be placed on hold to prevent them from being paid. This might be done if an issue rises with the vendor. Payment can be withheld until the issue is resolved. To put a voucher on hold, simply click on the hold check box, the check box to the right of the vendor name. Once a voucher is on hold, it will not print on a check run. If you print check runs with vouchers that are on hold, those vouchers are moved forward to the next scheduled check run.
Rescheduling a Voucher
A voucher can be rescheduled to a different check run. Simply click on the Reschedule button 
next to the voucher you wish to reschedule. Then choose from the list of check runs.
Splitting a Voucher
Payment of vouchers can be split over several check runs. This might be done for very large payments.
Note: Splitting a voucher over different check runs will cause any discount for the voucher to be lost.
- Click on the Split button next to the voucher to be split. The Split Voucher window is displayed.
- Enter the amount to be paid on the first check run on the first line. Click on the Choose Run button to choose the check run you wish to pay this amount on.
- Repeat step 2 for each run to split the voucher over. The total of the split must equal the amount of the voucher.
- Click OK when the user is finished splitting the voucher.