Table of Contents

Overview

There are 3 methods of prepaying a Purchase Order from AP:

• Partial Prepay – where some money is given up front to allow processing of the PO.

• Milestone Prepay – where more than one prepayment is made on a PO (e.g., 1/3 up front, 1/3 prior to shipment and balance on receipt).

• Full Prepay – where the PO is prepaid in full.

All three methods have the same process to prepay with only the amounts differing. If you need to reverse any method of prepay partially or completely, follow the reverse prepaid instructions below.

Entering Prepaid PO Vouchers

To enter a prepayment against a PO, you will need to create a Voucher by following these steps:

1. Go to the Voucher Entry screen

   1. A/P>AP Voucher Processing>Voucher Entry

2. Enter the Voucher details in the top

   1. Vendor, Terms, Amount, Voucher Date, Invoice, etc.

3. Create a Prepay PO line

   1. Use the Type dropdown to select Prepay PO

4. Select PO/Waybill

   1. Enter it or hit F9

5. Fill out the rest of the detail

   1. Description, Use Tax, Amount

6. Processing the Voucher

   1. To process Individually

      1. Hit the Lightning Bolt

   2. For Batch Process

      1. Save each voucher

      2. Process under A/P>AP Voucher Processing>Process Vouchers

Reverse Prepaid PO Amount / Remove from Report

If Prepaid PO Voucher was made in error or needs to come off of the Prepaid PO report, follow these steps:

1. Create a Credit Voucher with a PPO line against the PO.

   1. This will reverse the amount, removing it from the report.

2. (Optional) Create Voucher with GL line to reverse the open credit

3. Create Quick Check to apply Credit to Original/New(Step 2) Voucher