Overview
The Pay Voucher screen is where you will go to handle most of your AP Credit Card Purchasing transactions. This screen mimics the quick check run screen as it will allow you to choose a vendor and then pay any outstanding vouchers with the credit card. The actual transaction happens outside of TRX, it is only recorded here, so you will still make a transaction over the phone or at a counter as normal, but then you will enter it into TRX for recording.
CC# - You will F9 in this field to get a listing of credit cards that are set up in TRX Enterprise™ and choose the one the payment should be made with.
Payment Date – You can enter a payment date or tab through to get the current date
Vendor – Choose a vendor that you will be making a payment to, this will bring all available vouchers for that vendor to the open voucher screen area for selection.
Memo – This is an area that you can enter any notes or description for this payment
The open vouchers – at the bottom of screen will list any vouchers that are available to be paid for this vendor. By double clicking on a voucher number you will move it to the payment section in the middle of the screen.
Note: by choosing the "Pay all" icon you will move all items to the payment screen
The vouchers that show up in the center section are the ones that will be paid. You can double click below in the open vouchers to add more or double click in this block to remove some.
You can also adjust the amount to be paid by the transaction.
The take discount button will be automatically checked, if you are not going to take discounts you will need to uncheck this button.