Table of Contents
Overview
The vendor aging report shows the balance for each vendor grouped by the number of days the account is overdue. For each vendor a total of outstanding documents are also displayed. The user may choose any aging date and the documents that are outstanding at the time are included on the report. There are options to print the report as a summary, which displays only vendor totals.
Another checkbox allows the user to print documents that occur after the aging date. Otherwise only transactions that occurred before the aging date will be included on the report. The Print document notes checkbox will print any notes entered on the Voucher Query screen about the invoice/voucher, on the aging report just below the document. The notes will not print if summary report is printed. You can also choose to have the vendor's default terms and phone number printed. The phone number comes from the vendor contact to which A/P checks are sent. This is the "Payments To:" contact.
Detail
Starting and Ending Vendor – choose a single vendor or print a range, you can also leave blank to print all
Starting and Ending Vendor Type – single, range or blank for all.
Aging Date – You can set a date for the aging report, it will default to the current date but if chanced it will print anything that at that date had an aging record.
AP Sub ledger – The report can be pulled by single or multiple sub ledger accounts.
Sort By – There are many options to sort the display of the report by.
Aging Report Format – Should the report be summary or detail.
Base Aging On – will the aging be based on invoice date or Due date, this will default to your AP setup but can be changed.
Only Vendors with Overdue Balances – When this box is checked you will only see aging events that are overdue.
Print Voucher detail – When this box is checked voucher information will be included
Print Voucher Notes – Any notes from voucher will print on the report when this is checked
Print Vendor Phone – adds vendors phone number to the report
Print Vendor Terms – adds the vendors terms to the AR aging report
The Vendor Activity report lists vouchers and checks for specific vendors over a specified time period. The report can sort by vendor, date, vendor type or A/P sub ledger. A Voucher Detail checkbox will list the details of each voucher on the report. This report shows the total business conducted for a specific vendor.
