Close Register

Owned by Stephen Juliano (Unlicensed)
Last updated: Jun 20, 2022 by Stephen Juliano
4 min read

Overview

After opening a register and recording sales transactions, a register should be closed and the receipts in the cash drawer reconciled with the transactions that were recorded on the register during the day. This is normally done at the close of business but this is not mandatory. There can be multiple closings in the course of a day if needed. (Please note the register reports print information on a daily basis not by register close and openings.)

POS > Registers > Close Registers

 

  • Register Code - Each register you have will have a name given to it in register setup you enter that name here to signify which register you are closing. If you have the log in for each transaction functions checked in set up then you will be required to enter your sales person password before you close the register.

    • Close Date – Enter the date in which you are closing the register.

    • Starting till – This will be the amount that was placed in the Opening till box during the register opening.

  • Transaction Summary- This box will give you a breakdown on the total and type of transaction that happened during the day. This is what TRX has recorded.

  • Total Sales – The total of the sales for the register open period

  • Cash in Drawer – this is where you tally up the cash that is in the cash drawer at closing time. Pressing F9 will bring up a handy calculator to help you figure out the total.

 

  • Credit Card Receipts – The final items to reconcile are the credit card receipts. By pressing the F9 key on this field you will get another handy popup much like the credit card receipt. You can validate your receipts by placing a check in the box of the receipt that matches the transaction.

 

  • Checks in Drawer – This is where you enter the amount of checks that are in the drawer. By pressing the F9 Key you will get a pop up box that will list out any checks that were received during the day. Simply place a check in the check box next to the check to verify that it is there. By using this screen any missing checks will stand out.

 

  • Ending Till - TRX will then calculate the ending till for you.

  • Variance Field – If there is a variance in what you counted and what TRX is thinking there should be it would display in this field. If the variance has you short, "short" will display and if you are over, "over" will display.

 

  • Close Register – Choosing this icon will start the close register procedure. A report will be printed. The Close Register Report summaries by terms type the dollar amounts and prints each transaction included in the closing of the register.

  • Variance – If money was collected with the wrong term, you can use the variance section to move money from one term to another. In the example below, I had a Cash sale and a CC sale, but the cash sale should have also been the CC. I put a negative amount for Cash to remove it and a Positive amount to CC to add. The transactions in the UDF screen reflect the difference.

    •  

    •  

  • Register Close Report – Upon choosing yes, or in the event of a balanced close (hopefully a common event) the register close report will print.

You will want to retain this for your records or use it to check for issues and inconsistencies.

  • Close open Register – Choosing the close open register option will close the register with the same procedure but give you a pop up box to enter the starting till amount for the next day. This simply will leave the register ready for operation the next day.


Notes: If someone were to take a register transaction after the close but before the next day it is important to know that the transaction will show up on the next days close but will not show up on any of the daily reports. The reports are by day not by register close and open instances. 

  • Cash out – The cash out icon will deposit the receipts to the proper GL accounts.