Overview
The Recurring Journal Entry Maintenance screen is designed to allow the user to make the same journal entry each month, without physically re-creating the entry. Once the journal entry has been created and assigned a recurring journal entry number, it can be viewed on the screen at any time. From here, you will be able to make changes to the dollar amounts for each posting, if necessary. It can be used as a static recurring entry or as a template that can be reviewed and changed every month before processing.
Detail
JE Number - Enter the Recurring Journal Entry Number this number will not be auto assigned.
Description - Enter the Description for the Recurring Journal Entry.
Frequency - Select one of the predetermined Frequencies of the recurring entry from the pull down menu.
Last used – This is a system controlled date that will tell you the last time the recurring entry was processed.
Start date - Enter the Start Date for the entry.
Next Date - Enter the Next Date for the entry.
Review date - Date that you schedule to review this entry
Stop Date - Enter that the entry will cease to be active.
Reversing Entry - Check the Reversing Entry box if this will be a reversing entry.
EEC Code - Enter the EEC Code for the recurring journal entry or press F9 to access the Find GL Account screen. The account number sub-account and description will default in.
Debit and Credit - Enter the amount of the entry in the Debits or Credits fields.
After entering the amount in the Debits and Credits field; the Total and P/L effect will default in the fields automatically.
Note: Defaults for this screen will not populate until you type in the journal entry number and press Enter. The Date will default to the current system date, Frequency defaults to 'Monthly'. The Stop Date defaults to the end of the year and the Next Recurring Date defaults to the current system date. You may change any of the dates.
History log
The second tab in the Journal Entry Maintenance screen is the Recurring GL posting log. This screen shows detailed information for all previous recurring entries processed for this journal entry number.
GL Batch number – The General Ledger Batch number that the particular transaction was processed with
User ID - The User ID for the person who posted the transaction
GL Post Date - General Ledger posting date for the transaction.
Posting Date & Time – Date and time the transaction was posted.
