Undeposited Funds User Guide

Owned by Stephen Juliano
Last updated: Jul 17, 2023
3 min read

Table of Contents

Overview

The Undeposited Funds screen collects all of the Cash Receipts and Deposits from AR, POS, and ORD. Here you can put the transactions into batches, date them, and put them into your Bank Reconciliation.

  • The Following Screens No Longer Post To The Bank

    • Cash Receipts

    • Customer Deposits

    • POS Register Deposits

    • Non-AR Cash Receipts

  • The Following Screens Post To The New Screen

    • Cash Receipts

    • Customer Deposits

    • POS Register Deposits

    • Non-AR Cash Receipts

  • New Screen To Manage Deposits To The Bank

Undeposited Funds Screen (UDF) Step 1

First step in depositing funds is to define what, where, and when the transaction will be deposited.

Step-by-Step

  • Set Bank For Deposit

  • Select Deposit Date

  • Enter Deposit Description

UDF Screen – Selecting Non-Cash

Next, we will need to select all non-cash transactions: Cash Receipt and Deposits from POS and AR not using a Cash Type Term.

Step-by-Step

  • Select Items For Deposit

    • Note: You can select either an entire batch or individual details from that batch

  • Save Your Batch

UDF Screen – Selecting Cash

Cash Type Terms will go into the Cash On Hand section of the screen. You can find the total by Branch/Terms. This section covers how to add this Cash to the Bank

Step-by-Step

  • To Just select the Cash

    • Clear The Screen To Start A New Batch

      • Note: You will need to select a bank, deposit date, and description again

  • To Select Cash with other Transaction

    • Select your other transactions first

  • Enter Cash Value For Deposit

  • Save Batch

UDF Screen – Depositing Batches

Now that the Batches are created, we need to Deposit them into the bank.

Step-by-Step

  • Select Batches For Deposit

  • Click The Lightning Bolt

UDF Screen – End Result (Bank Rec.)

The Deposit will show in the bank and for the date you selected in the Bank Reconciliation screen (BNK>Bank Accounts>Bank Reconciliation). You can see the detail by hitting the plus sign.

Step-by-Step

  • Note: To see the batch detail click the plus sign

UDF Screen – Extras

Additional information about the UDF screen, including: Selecting everything as-is (manual bypass), Preloading POS to easily Deposit Register Closes and Important Totals to know

Preload All - Selecting Everything

Step-by-Step

  • Enter a Bank

  • Click Preload All

  • Select The Deposit Dates

Preloading POS

Load of all the transactions from your POS close easily.

Step-by-Step

  • Enter A Bank And Deposit Date

  • Click Preload POS

Important Totals

Totals to know and track.

  • Open Till Total: Total of Tills Across All Open Registers For That Branch

  • Open Register Total: Total Amount In All Open Registers For That Branch

  • Total Undeposited Funds: Should Match The G/L Value For That Branch

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