Recurring Voucher Entry/Query

Owned by Stephen Juliano (Unlicensed)
Last updated: Mar 01, 2023 by Stephen Juliano
2 min read

Table of Contents

Overview

The Recurring Voucher Entry screen provides the ability to enter a voucher that will continuously occur on a regular basis - e.g. Rent. It is entered once in this screen then processed each time it occurs. Once the voucher is created, it can be queried in this screen and changed whenever it is necessary.

Detail

To Enter Recurring Vouchers

Enter the voucher header information.

  • Vendor – The vendor that the voucher is being written to.

  • A/P Account – The A/P Account that the voucher will be posted against

  • Amount – Dollar amount of the Voucher

  • Invoice – The Invoice number from the Vendor/Payee

  • Invoice Date – Date the recurring invoice was created

  • Terms – Terms that this vendor gives you

  • Frequency – How often will this voucher come due. Options are: Weekly, Every 2 Weeks, Twice a Month, Every 4 Weeks, Monthly, Every 2 Months, Quarterly, Twice A Year, and Yearly

  • Start Date – Start date of the recurring voucher

  • Next Date – The Next date the voucher is due to be created.

  • End Date – The date the recurring voucher should stop being created

After entering the recurring voucher header, enter the detail lines.

  • GL/EEC code - Choose the G/L code for the line item, and the description will fill in. The Description can be changed. This field is F9 Functional

  • Amount – Enter the amount for the voucher. The total of all the line items should equal the amount in the header information

When you finish entering the recurring voucher, press the save icon to save it.

A/P > Voucher Processing > Recurring Voucher Entry/Query

Voucher Query

If you need to view a voucher that has already been created you would need to enter this screen and press the F8 button on your keyboard. This will bring up the most recent voucher and let you scroll through with the blue scroll arrows on your toolbar or the arrow keys on your keyboard. 
Once you find the voucher you are looking for you can press the  icon at the top of the Recurring Voucher Entry screen to view the Voucher Use Log for previous processing of the recurring vouchers. The voucher detail will switch to a voucher log.

 
Click on the  icon to hide Voucher Use Log and return to the Recurring Voucher.
Note: Each line item in the Voucher Use Log has drill down capability. Double-click on any field and the A/P Voucher Query screen will appear with detail information pertaining to the chosen line item.