Table of Contents

Overview

The Voucher can either be processed one at a time or in batch. If using our batch function, all of the vouchers are processed at once after they have been entered. Until vouchers are processed, they are not available elsewhere in TRX Enterprise. Unprocessed vouchers can be edited and voided. However, Vouchers that are processed cannot be modified or deleted, so offsetting entries need to be made and applied to the vendor to modify the vendor's account balance.

Detail

To Process Vouchers

• Starting and Ending Voucher – These fields allow you to select a specific Voucher or a string of Vouchers. Leave blank to process all vouchers entered by your User ID.

• Starting and Ending Vendor – These fields allow you to select a specific Vendor or a string of Vendors. Leave blank to process all vendors entered by your User ID.

• User ID – This field will default to the current user's User ID, limiting it to only Vouchers entered by the current user. To process all vouchers, you will need to remove your user ID and leave the field blank.

• Proces Recurring Vouchers - Recurring vouchers can be processed by checking the Process Recurring Vouchers checkbox. The key to recurring voucher is the "Next Date" on the voucher set up. If the next date falls within the number of days you select on the processing screen, it will show for processing.

• Process Vouchers - This button will process the vouchers. A report is generated that should be reviewed for accuracy before answering Yes to process the vouchers.

Note: Remember, once processed, vouchers cannot be changed. 

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A/P > Voucher Processing > Process Vouchers

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