Voucher Review Process

Owned by Alexander Thomas Juliano
Aug 23, 2022
3 min read

Feature Overview:

TRX now has the ability to mark a voucher for Review. This will prevent the voucher from being paid on a check run until it has been removed from the review queue. This will allow you to enter invoices for POs before receipt, mark the voucher for that PO, and see in the review screen when there is an un-invoiced receipt for that PO - cutting down on the need to manage AP invoices outside of TRX.

Feature Setup:

This feature comes with a new subledger account labeled Suspense Account located under A/P>A/P Special Functions>A/P Setup>Accounts Tab. Once this G/L field has been entered - you’ll be able to select the Review line type inside of the voucher screen.

Feature Use:

Step 1: Creating A Review Voucher

  1. When entering a voucher - select the Review line type.

  2. Is this invoice for a PO?

    1. Yes: Tab to the PO field and type the PO number or press F9 to find it

    2. No: Tab to the amount field and enter the line amount

  3. Enter any other lines necessary for this voucher. Keep in mind Review vouchers must still balance between the master and detail.

  4. Click the lightning bolt to process the voucher

Step 2: Releasing A Review Voucher:

  1. Open the Voucher Review screen under A/P>A/P Voucher Processing>Review Vouchers

  2. Find the voucher you’d like to release from review

  3. Click the button to the far right of that voucher (this will open the voucher entry screen showing a negative line reversing the value of the Review line)

  4. Navigate to the next line on the voucher

  5. Select the appropriate line type

  6. Enter the value of the line (keep in mind the voucher must be in balance to process)

  7. Click the lightning bolt to process

Step 3: Auditing The Suspense Account:

  1. Open the Query G/L Transactions Screen under G/L>Query G/L Transactions

  2. Enter the date range in questions

  3. Enter the AP Suspense Account

  4. Click the Find button (this will give you the G/L Balance)

  5. Open the Review Vouchers screen under A/P>A/P Voucher Processing>Review Vouchers

  6. Enter the As of Date

  7. Click the Print Icon (this will give you the Subledger Balance)

  8. Compare the two balances and dig further as necessary

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