Check Run Maintenance

Owned by Stephen Juliano (Unlicensed)
Last updated: Mar 01, 2023 by Stephen Juliano
3 min read

Table of Contents

Overview

Check runs are established to schedule payment of vouchers. When vouchers are entered, they are automatically scheduled on the next check run that will allow payment of the voucher prior to the due date on the invoice. If there is a cash discount date, the voucher is scheduled on the last check run prior to the discount date so the discount can be taken. When checks are printed, choose which check run to print and all of the vouchers scheduled on that check run are paid.

Detail

A/P > A/P Special Functions > Check Run Maintenance


The Check Run Maintenance Screen, 2.4.8 
Check runs are created by entering the date and run number manually or having TRX Enterprise create them automatically based on the criteria. 

To Manually Create Check Runs

  • Go to A/P > A/P Special Functions > Check run Maintenance. This will open and display all check runs.

  • Click on a blank line or click on an existing check run and to add the record button on the toolbar.

  • Enter the date of the check run.

  • Enter the number of the run. Always use 1 unless there is a second check run for that date in which case use 2 for the run number.

  • Click on Save.

To Automatically Create Check Runs

  • Go to A/P > A/P Special Functions > Check run Maintenance. This will open and display all check runs.

  • Choose the days of the week to schedule check runs.

  • Click on the week of the month. For example, if checks print every Friday, then click on Friday and Every.

  • If checks print on Tuesdays and Fridays, then click on both days and the Every button.

  • The user can also choose to print on the 2nd Wednesday of the month by clicking on Wednesday and 2nd.

  • If the user schedules check runs on the 1st Friday and 3rd Wednesday, the steps will need to be performed twice, once for the 1st Friday runs and again to create the runs for the 3rd Wednesday.

  • Click on Create Check Runs. This will automatically create the check runs and display them.

To Delete Check Runs.

Individual check runs can be deleted or all unused check runs can be purged. A check run that has been used or one that has vouchers scheduled on it cannot be deleted. To see if a run has vouchers scheduled, use the View/Edit Schedule Check Runs screen or the Calendar view that is explained below. 

To Delete Individual Check Runs

  • Choose Check Run Maintenance from the A/P Special Functions menu of the A/P menu. This will open and display all check runs.

  • Scroll the list of runs and click on the check run to delete.

  • Click on the Delete Record button on the toolbar.

To Purge Unused Check Runs

  • Choose Check Run Maintenance from the A/P Special Functions menu of the A/P menu. This will open and display all check runs.

  • Click on the Purge Unused Runs button. This will delete all old runs (run dates less than the current date, runs that do not have any vouchers scheduled or have not been used on a check run printing).

Check Runs Calendar

The Calendar view on the Check Run Maintenance screen allows viewing of the scheduled check runs in a calendar format. For each day, the number of check runs scheduled as well as the total dollar amount of vouchers scheduled on that day is displayed. Buttons on the top of the calendar allow you to change the month and year that is displayed. 

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